How should a declaration of interest by a director be presented in meeting minutes?

The correct approach for presenting a declaration of interest by a director in meeting minutes is to include both the name of the director and the extent of their interest. This practice ensures transparency and accountability in corporate governance. It allows other directors and stakeholders to clearly understand any potential conflicts of interest and how they may influence the decisions made during the meeting. Including specific details not only fulfills legal requirements but also promotes ethical standards within the organization.

In corporate governance, it is crucial to maintain proper records of such declarations to avoid any misunderstandings or misrepresentations regarding the director's impartiality and the integrity of the decision-making process. Therefore, detailing the name and extent of the interest in the meeting minutes is essential for compliance with applicable regulations and for upholding the trust of shareholders and stakeholders.

The other choices, such as providing only a brief statement without details or summarizing previous declarations, do not adequately capture the necessary specificity and transparency required for such declarations. Additionally, reserving declarations solely for instances when a director votes on a matter could lead to significant gaps in the records and undermine the importance of disclosing all interests regardless of voting participation.